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Strategies for effective planning of a factory relocation project


If you find yourself embarking on the journey of relocating a factory, you are undoubtedly faced with a challenging and overwhelming task ahead.

A factory relocation project requires meticulous planning, seamless coordination, and careful consideration of multiple factors. Not only must you navigate the logistics of physically moving equipment and machinery, but you must also navigate the intricate details of minimizing disruptions and downtime while meeting cost and timescale expectations.

These intricate and complex factory and plant relocations necessitate the expertise and experience of an external specialist company, which can provide the necessary knowledge and guidance. At Beck & Pollitzer, we specialise in such relocations, ensuring minimal disruption and maximum efficiency throughout the process and that’s why we have put together this step-by-step guide to help you in the factory relocation project.

A step-by-step guide to help you plan the process effectively:

    • Define project objectives: Determine the reasons for the factory relocation, such as expansion, cost reduction, operational improvements, or market proximity. Clearly articulate the goals and expected outcomes of the project.
    • Establish a project team: Form a dedicated project team comprising individuals from various departments, including operations, facilities, IT, HR, and logistics. Assign roles and responsibilities to team members, including a project manager to oversee the entire relocation process.
    • Conduct site selection: Evaluate potential locations for the new factory based on factors such as cost, availability of resources, transportation infrastructure, proximity to suppliers and customers, labour market, regulations, and market access. Consider conducting site visits and engaging with local authorities or consultants for better insights.
    • Develop a project plan: Create a detailed project plan that includes all necessary tasks, timelines, and milestones. Define the sequence of activities, dependencies, and critical paths. Allocate resources and set a realistic budget for the relocation project.
    • Inventory and assessment: Conduct a comprehensive inventory and assessment of all equipment, machinery, inventory, and infrastructure that need to be moved. Identify any obsolete or non-functional items that can be disposed of or replaced. Determine the scope of the relocation project.
    • Risk assessment and mitigation: Identify potential risks and challenges associated with the plant relocation, such as operational disruptions, equipment damage, supply chain interruptions, or regulatory compliance. Develop strategies to mitigate these risks and establish contingency plans.
    • Develop a communication plan: Establish a communication plan to keep all stakeholders informed throughout the relocation process. Communicate the project’s purpose, timeline, and impact to employees, suppliers, customers, and other relevant parties. Provide regular updates to manage expectations.
    • Coordinate with suppliers and contractors: Engage with suppliers, contractors, and service providers to ensure a smooth transition. Communicate the relocation timeline, requirements, and any specific instructions or preparations they need to make.
    • Facilities preparation: Prepare the new facility for relocation by ensuring necessary utilities, infrastructure, and permits are in place. Coordinate with contractors for any construction or renovation work required. Set up IT infrastructure, security systems, and other essential facilities.
    • Equipment and machinery move: Plan and coordinate the movement of equipment and machinery to the new facility. Arrange for professional riggers and movers with the necessary expertise and equipment. Ensure proper packaging, labelling, and transportation arrangements to minimise the risk of damage.
    • IT and systems transition: Plan the migration of IT systems, including servers, data centres, network infrastructure, and software applications. Ensure a smooth transition to avoid downtime and data loss. Test and validate the IT infrastructure in the new location before going live.
    • Employee transition and training: Communicate the factory relocation plans to employees and provide support throughout the transition. Address any concerns or questions they may have. Determine the workforce requirements in the new location and assess the need for hiring, retraining, or transferring employees. Develop a training plan to familiarise the workforce with the new processes, systems, and safety protocols.
    • Post-move evaluation: Conduct a post-relocation evaluation to assess the project’s success and identify improvement areas. Seek feedback from employees, customers, and suppliers to gauge their satisfaction and address any lingering issues.

Choose Beck & Pollitzer for seamless factory and plant relocations worldwide

With 160 years of experience in factory moves, equipment and machine relocations, including turnkey factory relocations, Beck & Pollitzer is your trusted partner in navigating the complexities of industrial projects. Our expertise spans the entire process, from dismantling and disconnecting existing factories to transporting, reassembling, and installing them at new sites, even across different countries worldwide.

At Beck & Pollitzer, we understand the challenges involved in factory relocation, both domestically and internationally and the potential risks associated with late deliveries or incorrect installations, which can lead to disruptive downtime and financial losses.

As one of our core services, we offer comprehensive assistance for plant and factory moves across Europe and globally, leveraging our network of over 30 offices in 17 countries. This enables us to provide local teams on each side, ensuring efficient and seamless international relocations.

With a track record of completing thousands of machine installations and relocations annually, Beck & Pollitzer continues to deliver satisfaction to our valued customers worldwide. Call us to discuss your next relocation project!